Events of all sizes can be targets for crime. UK’s Creamfields Festival, for example, reported 51 arrests over drugs, thefts, and assaults in 2018.
Event security companies have plenty of experience dealing with such situations. It’s best to consult a reputable security services provider to ensure that your event goes smoothly as possible.
Whether you’re putting on a small charity event or a large music festival, it’s crucial to have a security plan to keep your guests from harm’s way. While the thought of security can be daunting, there are a few simple steps you can take to ensure that your event goes off without a hitch.
Trusted security firms have experienced almost all possible scenarios and can provide the peace of mind that comes with knowing your event is protected. Consider these tips from the professionals on how to secure your next event:
Identify Potential Risks
Assessing potential risks will help you determine what security measures need to be in place prior to the event. Factors such as the event’s size, location, and type of crowd should all be considered.
A corporate event held during business hours in an office building will have different security needs than an all-night dance party in an abandoned warehouse. That’s why it’s important to be as specific as possible when identifying potential risks.
For example, instead of listing “theft” as a potential risk, you should identify what items are most likely to be stolen (i.e., purses, phones, wallets, etc.) and from what areas of the event (i.e., coat check, VIP section, etc.).
This will enable you to put the appropriate security measures in place and reduce the chances of something happening at your event.
Hire Professional Security Services
If you have the budget, experts recommend hiring professional security services. These individuals will have the experience and expertise to properly secure your event.
When hiring security services, be sure to:
- Get references and check them thoroughly
- Verify that the company is licensed and insured
- Make sure the security guards are properly trained
- Provide the security company with a detailed event plan
Set Up Security Checkpoints
Security checkpoints are a standard security measure at events. They are an effective way to control entry and exit points and check for weapons and contraband.
When setting up security checkpoints, be sure to use metal detectors and/or wands, as well as have security guards pat down guests. You may also want to consider setting up bag checks or searches for extra measure.
Use Event Staff and Volunteers
In addition to professional security services, event staff and volunteers can also help secure your event. They can be stationed at strategic points around the event to help deter crime and assist with crowd control.
Be sure to provide your staff and volunteers with clear instructions on their roles and responsibilities. You may also want to consider providing them with training on handling difficult situations.
Install Surveillance Cameras
Aside from hiring security personnel, installing CCTV cameras can serve as your second pair of eyes. This is especially useful for larger events, as it can be challenging to keep track of everyone in a large crowd.
When installing surveillance cameras, place them in strategic locations around the event. They should also be properly labeled and visible to deter would-be criminals. Likewise, the security team should be ready to respond to any incidents caught on camera.
Create an Emergency Plan
Anything can happen at an event, so it is crucial to have an emergency plan to fall back on. Your plan should help you and your team effectively respond to any situation. It should include who to contact in case of an emergency and what the procedures are for evacuating the event.
Be Ready for Protesters
Some events may create controversy and attract protesters. While you have a right to free speech, you also have a responsibility to keep your guests safe.
If you’re expecting protesters at the event, inform your security team immediately so that necessary preparations can be taken. You may also want to consider setting up a designated protest area separate from the event itself. This way, protesters can voice their opinions without totally disrupting the event.
Keep Private Functions Private
If you are hosting a private event, be sure to take the necessary steps to keep it that way. Avoid disclosing every detail of the event on social media or other public platforms. It would help if you also were careful about who you give event tickets to.
If possible, have a list of invitees and check their names against ID at the door. You may also want to consider using a ticketing system that allows you to track who has accessed the event.
Take Into Account Cyber Threats
In today’s digital age, it is important to consider the possibility of cyber threats. Hackers can target your event website or social media accounts to attempt to steal personal information or disrupt your event.
To protect against these threats, use strong passwords and two-factor authentication. Consider using a secure event website or app to collect and store event information.
Keep Communication Channels Open
A crucial aspect of event security is communication. You should have a clear line of communication between you and your security team. This way, you can quickly and easily share information or relay instructions in the event of an emergency.
You should also have a way to communicate with guests should the need arise. This can be done through a PA system, text messages, or social media.
Have a Medical Response Team on Standby
Last but not the least, it is important to have a medical response team on standby in case of an emergency. This team should be able to provide first aid and other medical assistance as needed.
It may also be necessary to have a security team escort guests to the medical team in some cases. This is especially important if the event is large or potential safety risks are involved.
Work With a Reliable Event Security Service Team
While there are many things you can do to improve event security, working with a reliable security team is always the best option. A professional security team will have the experience and resources needed to keep your event safe and secure from start to finish. At All Time Security, we provide the highest level of protection for your event. We offer a wide range of services, including event security, surveillance, and crowd control. Contact us today to learn more about how we can help you secure your next event.
